Procurement and Logistics Department

 

1.

General provisions

 

1.1.

The Procurement and Logistics Department (hereinafter – the Department) of the Ministry of Transport, Communications and High Technologies (hereinafter – the Ministry) of the Republic of Azerbaijan is a structural unit of the administrative office of the Ministry of Transport, Communications and High Technologies of the Republic of Azerbaijan, which provides material and technical support and use of material resources.

 

1.2.

In its activity, the Department is guided by the Constitution of the Republic of Azerbaijan, the laws of the Republic of Azerbaijan, decrees and orders of the President of the Republic of Azerbaijan, decisions and orders of the Cabinet of Ministers of the Republic of Azerbaijan, “Regulations on the Ministry of Transport, Communications and High Technologies of the Republic of Azerbaijan, other legislative acts, decisions, orders and instructions (hereinafter – organizational-administrative documents) of the Minister of Transport, Communications and High Technologies (hereinafter – the Minister), decisions of the Board of Ministry and these Regulations.

 

1.3.

While carrying out its duties and exercising its rights, the Department acts in cooperation with structural units of the administrative office of the Ministry, bodies that are included in its structure and subordinate bodies that are not included in its structure.

 

2.

Areas of activity of the Department

 

2.0.

The areas of activity of the Department are as follows:

 

2.0.1.

coordinates the work of supply of necessary goods to the staff of the administrative office of the Ministry in required quality and quantity for a specified period of time;

 

2.0.2.

performs organizational-methodological management over the activities of the Ministry’s structural units and agencies on rational use of logistics and material resources and carries out coordination issues;

 

2.0.3.

prepares analytical information materials on the current state and prospects of the development of inventory and logistics management and presents them to the management;

 

2.0.4.

improves methods of organizing work, and also expands the use of modern information technologies;

 

2.0.5.

carries out activities in other areas as defined by law.

 

3.

Duties of the Department

 

3.0.

The Department performs following tasks in accordance with the activities defined by these Regulations:

 

3.0.1.

to make proposals on the rational use of material resources in order to reduce costs;

 

3.0.2.

to prepare material and technical support of the administrative office of the Ministry and its agencies and current and future projects of repair and operational requirements;

 

3.0.3.

to organize the provision of necessary equipment and materials for economic activity of the staff of the Ministry and its agencies;

 

3.0.4.

to create a database in connection with the movement of material resources in the warehouses of the administrative office of the Ministry and its agencies;

 

3.0.5.

to prepare relevant reports on logistical support of the administrative office of the Ministry and its agencies;

 

3.0.6.

to provide the protection of service information, state and commercial secrets in accordance with the law;

 

3.0.7.

to prepare work plans, reports on the activities of the Department for periods;

 

3.0.8.

to perform other duties in accordance with the area of activity as stipulated by law.

 

4.

Rights of the Department

 

4.0.

The Department has following rights to fulfill its duties:

 

4.0.1.

to obtain documents and other information materials received by the Ministry concerning its activities for the purpose of familiarization, systematic accounting and use;

 

4.0.2.

to send relevant requests to structural units of the administrative office of the Ministry within its powers and receive relevant data (documents) from them in connection with the implementation of duties prescribed by these Regulations;

 

4.0.3.

to participate in meetings to consider issues on economic and logistical support of the Ministry’s structural divisions and agencies;

 

4.0.4.

to give opinion on areas of activity, carry out analysis and generalizations, prepare analytical materials, conduct research in the relevant field, make proposals;

 

4.0.5.

to participate in their work of commissions established in the Ministry and other state bodies, working groups, local and international events of various levels held on issues related to its activities and represent the Ministry;

 

4.0.6.

to study the experience of other countries in accordance with the areas of activity and make proposals for the improvement of activities in this direction;

 

4.0.7.

to make proposals for the training and professional development of specialists in the relevant field;

 

4.0.8.

to exercise other rights in accordance with the areas of activity as provided for in the legislation.

 

5.

Organization of activity of the Department

 

5.1.

The structure and staff number of the Department are approved by the Minister.

 

5.2.

The Department is headed by head of department, who is appointed and dismissed by the Minister.

 

5.3.

Head of department is personally responsible for carrying out the duties assigned to the Department and the implementation of rights.

 

5.4.

In the absence of the head of department, one of administrative officers carries out his duties in the prescribed manner.

 

5.5.

Other employees of the Department are appointed and dismissed by the Minister.

 

5.6.

head of the Department:

 

5.6.1.

organizes the activities of the Department and heads it;

 

5.6.2.

makes distribution of work between its subordinate employees, coordinates their activities, controls labor, execution and service discipline;

 

5.6.3.

signs action plans and other documents in order to ensure the fulfilment of the duties assigned to the Department and exercises control over timely and efficient implementation of measures envisaged in the action plan;

 

56.4.

defines issues on the Department to be discussed at the Board of Ministry and presents his proposals to the management of the Ministry on it and provides the implementation of legislative acts in a timely manner and at the appropriate level as specified in paragraph 2 of these Regulations;

 

5.6.5.

submits presentations to the management of the Ministry for taking incentive and disciplinary measures against members of the Department;

 

5.6.6.

obtains necessary information and documents from other agencies of the Ministry within its competence to perform the duties of the Department;

 

5.6.7.

provides clerical work and secrecy order in the Department;

 

5.6.8.

raises questions before the management on business issues related to the powers of the Department and organizes its implementation;

 

5.6.9.

periodically prepares information on the progress of the execution of tasks for the management;

 

5.6.10.

represents the Department.

 

5.7.

The employees of the Department bear the responsibility for violation of these Regulations as envisaged by the legislation of the Republic of Azerbaijan.

 

5.8.

Each employee of the Department is responsible for confidentiality of information that is known to him and containing state or business secret in accordance with his duties and powers.