Department of Telecommunications and Post

 

1.

 General provisions

 

1.1.

The  Department of Transport, Telecommunications and Post (hereinafter – the Department) of the Ministry of Transport, Communications and High Technologies (hereinafter – the Ministry) of the Republic of Azerbaijan is a structural division  of the administrative office of the  Ministry of Transport, Communications and High Technologies  of the Republic of Azerbaijan, which provides control over the organization and  development  of maintenance, efficient use of frequency resources in telecommunications, including radio and TV broadcasting, satellite and postal services relating to the activities of structural units of the Ministry and provides  regulatory (hereinafter – relevant area) activities.

 

1.2.

In its  activity, the Department  is guided by  the Constitution of the Republic of Azerbaijan, the laws  of the Republic of Azerbaijan, decrees and orders of the  President of the Republic of Azerbaijan, decisions and orders of the Cabinet of Ministers of the Republic of Azerbaijan, “Regulations on the Ministry of Transport, Communications and High Technologies of the Republic of Azerbaijan” and other legislative acts, decisions, orders and instructions (hereinafter - organizational-administrative documents)  of the Minister of Communications and High Technologies (hereinafter – the Minister), decisions of the  Board of Ministry, operations, instructions and regulations of the Ministry and these Regulations.

 

1.3.

When carrying out its duties and exercising rights, the Department interacts with  structural units of the Ministry, and bodies that are included in its structure, and subordinate bodies that are not included in its structure.

 

2.

Areas of activity of the Department

 

2.0.

The  areas of activity of the Department are as follows:

 

2.0.1.

provides control over the development, technical operation of telecommunications, including telephone (fixed), national and international telephone communications, broadband internet, radio and TV broadcasting, satellite and postal services (hereinafter – the relevant field) and efficient use of radio resources;

 

2.0.2.

participates in determining priorities on the development of  the relevant field, in the preparation and implementation of international and local projects, state programs and development concepts;

 

2.0.3.

implements methodical and practical management for conducting work in organizations for the development of  relevant field;

 

2.0.4.

participates in international organizations in the work related to the competence of the Communications  Administration of the Republic of Azerbaijan;

 

2.0.5.

participates in the implementation of joint measures with relevant state authorities for the establishment, operation and security of special purpose telecommunication networks of public authorities;

 

2.0.6.

makes  proposals for the development  of the  relevant field;

 

2.0.7.

operates in other  areas of activity as defined by law.

 

3.

Duties of the Department

 

3.0.

The Department performs following tasks in accordance with the activities defined by these Regulations:

 

3.0.1.

to prepare proposals on determination of priorities on the development of the field, preparation and implementation of state programs and development concepts;

 

3.0.2.

to submit proposals on the application of scientific-technical achievements in the development of the industry;

 

3.0.3.

to prepare proposals for discussion in the scientific-technical council in the Ministry to study and implement scientific-technical achievements and advanced experience in the relevant field, to that end, to adopt relevant decisions in the telecommunication and postal sector of the council;

 

3.0.4.

to prepare proposals on the construction of facilities of national importance regarding development of the field;

 

3.0.5.

to participate in the preparation of international and local investment projects on the development of the relevant field, to make proposals to take measures within the functions of the department to implement and manage those projects;

 

3.0.6.

to make proposals for the implementation of customer functions on the development of infrastructure of buildings financed through state funds for the development of the relevant field in cases provided for in the Urban Planning and Construction Code of the Republic of Azerbaijan;

 

3.0.7.

to participate in the process of granting special license for goods (work, facilities, results of intellectual activity) liable to export control in  cases determined by the Cabinet of Ministers of the Republic of Azerbaijan, as well as in the cases determined in the “The List of central municipal authorities giving special license for circulation of items may belong to certain parties of civil circulation which is allowed only on the basis of special permission (with limited civil circulation)” approved by  Decree No 292 of the President of the Republic of Azerbaijan dated September 12,2005;

 

3.0.8.

to submit proposals regarding coordination of mutual activities of operators, providers and other legal entities operating in the development of relevant field and physical entities engaged in entrepreneurial activities;

 

3.0.9.

to participate in the formation and monitoring of tariffs for telecommunication and postal services and radio frequency usage, as well as preparation of recommendations on application of tariffs to operators and providers, submit proposals on tariffs regulated by government;

 

3.0.10.

to prepare proposals for the development of the relevant field in order to provide population with high-quality and reliable telecommunications and broadband internet, radio and TV broadcasting, as well as postal services in all settlements of the country and  provide control over its implementation;

 

3.0.11.

to participate in preparation of proposals on the organization of protection of infrastructure facilities and control their implementation;

 

3.0.12.

to participate in the preparation of proposals on the installation of special-purpose telecommunication networks of public authorities, rendering technical support to those networks and provision of their security;

 

3.0.13.

to participate in the preparation of proposals on mutual settlements with telecommunication operators and postal operators of foreign countries on the international traffic and postal exchange in accordance with the Regulations of International Telecommunication Union and Acts of Universal Postal Union, and control their implementation;

 

3.0.14.

to prepare proposals on the execution of documents received by the Ministry from international member organizations in the relevant field;

 

3.0.15.

to prepare proposals on regulatory and legal acts and industry standards on the issues related to the development of the relevant field;

 

3.0.16.

to conduct  clerical work in accordance with the Decree of the President of the Republic of Azerbaijan on approval of the “Instructions on conducting clerical work in  government agencies, legal entities, budget organizations whose control envelope of  shares (stocks) belongs to the state”;

 

3.0.17.

to provide preparation and updating of  instructions, normative documents, rules on operation of telecommunication networks, communication facilities and equipment, provision of postal services  for the development of the relevant field  and  control their implementation;

 

3.0.18.

to participate in the control over compliance with the technical operation, existing standards, technical conditions, rules and instructions of the agencies operating in the relevant field, as well as the instructions of the organizational-administrative documents;

 

3.0.19.

to take measures to provide telecommunication services and radio frequencies for the high-level organization of state, international sports and other events held in the Republic;

 

3.0.20.

to participate in congresses, conferences, sessions and other important events of the International Telecommunication Union and the Universal Postal Union and other international organizations and  prepare proposals on the issues discussed;

 

3.0.21.

to participate in submission of proposals on the accession of the Republic of Azerbaijan to the international conventions and treaties regarding the relevant field and implementation of measures to meet commitments on international conventions and treaties to which the Republic of Azerbaijan has acceded;

 

3.0.22.

to control the execution of items relating to the function of the department in  cooperation agreements signed with other countries in the relevant field;

 

3.0.23.

to represent the interests of the state within the functions of the department in  telecommunication agencies operating in the field of telecommunications and post and  having a state share in their authorized capital in the cases and rules assigned to the Ministry;

 

3.0.24.

to participate in the preparation and implementation of necessary measures on expanding the possibility of transit information corridor of telecommunication network and coordination of local and foreign operators’ activities, attraction of investments, providing international support;

 

3.0.25.

to participate in the preparation and implementation of proposals on increasing alternative and sustainable access to the global information and telecommunication network;

 

3.0.26.

to participate in the certification and control over the implementation of telecommunications facilities and devices in a manner prescribed by the Law of the Republic of Azerbaijan “On Telecommunications”;

 

3.0.27.

to participate in the preparation of plans  for  the provision of material resources and provision of postal services, creation of an inventory reserve to ensure the stable operation of telecommunication networks in emergency situations and in control over the measures taken regarding its implementation;

 

3.0.28.

to participate in expanding of regional data center network and organization of information services;

 

3.0.29.

to participate in the joint organization of broadcasting of radio and TV programs including the development of digital television broadcasting in the territory of the Republic of Azerbaijan together with the relevant  agencies and control its implementation;

 

3.0.30.

to participate in the preparation of proposals on necessary measures to prevent external intrusion to the country’s  air space and  control their  implementation;

 

3.0.31.

to exercise control over the use of radio frequency resources of the Republic of Azerbaijan, to make proposals for their international coordination and protection, as well as to take appropriate measures to ensure their implementation;

 

3.0.32.

to participate in taking measures to reveal the services organised without observing the existing rules and standards in the relevant field and preventing them and make proposals;

 

3.0.33.

prepare proposals on use rules of radio frequencies, radio electronic devices and use of devices of civilian usage in this field, and control over their implementation;

 

3.0.34.

to exercise control over the organization of radio monitoring of telecommunications facilities, including radio and TV broadcasts and other terrestrial radio communication services;           

 

3.0.36.

jointly with Azercosmos OJSC, to carry out activities related to the acquisition of new orbital positions of the Republic of Azerbaijan, protection of the rights of possession and use of existing positions and coordination of orbital positions, as well as work related to  the powers of the Communications Administration of the Republic of Azerbaijan;

 

3.0.37.

to participate in the duties of the Communications Administration of the Republic of Azerbaijan, the International Telecommunications Satellite Organization (ITSO), the Intertersputnik International Organization of Space Communications and the EUTELSAT Satellite Organization related to the department;

 

3.0.38.

to participate in determining the classification, organization, quality of universal telecommunication and postal services and other requirements of postal delivery and submit proposals regarding organization of services;

 

3.0.39.

to prepare proposals on the development of postal and financial services, and participate in exercising control in this field;

 

3.0.40.

to participate in the monitoring of the functioning of the Azerbaijani Post as a transit post center (HUB) for the implementation and participate in the implementation of control over its activities;

 

3.0.41.

to participate in the development of state postage stamps, approval of their nominal value and circulation, determination of the rules for their printing, issuance and withdrawal from circulation and control over this field;

 

3.0.42.

to make proposals on the development of postal codes and rules on control and transitional periods for postal enterprises in the territory of the Republic of Azerbaijan and exercise control over the quality of postal services;

 

3.0.43.

to prepare proposals for ensuring the implementation of a specific procedure for the processing and distribution of international mail in accordance with the Acts of Universal Postal Union and control their implementation;

 

3.0.44.

to participate in the preparation of proposals for the organization of e-services and e-commerce  services;

 

3.0.45.

to make proposals on working plan of the Ministry’s Board, make speeches on certain issues and  prepare proposals;

 

3.0.46.

to participate in the work of commissions on the privatization of state-owned enterprises under the Ministry;

 

3.0.47.

to consider the applications from consumers regarding telecommunication and postal services in accordance with the law of the Republic of Azerbaijan “On Citizens’ Applications”, prepare proposals to meet consumers’ needs and control their implementation;

 

3.0.48.

to consider applications and complaints received in the Ministry in the relevant field, give timely answers  and  make proposals to  take  other actions; 

 

3.0.49.

to perform other duties in accordance with the directions of activity as stipulated by law.

 

4.

Rights of the Department

 

4.0.

The Department  has following rights to fulfill its duties:

 

4.0.1.

to send requests to state and local self-governing bodies, physical and legal persons in the relevant field for necessary information (documents) and prepare proposals to obtain information (documents);

 

4.0.2.

to provide opinion on the development of relevant field, conduct analysis and monitoring, prepare methodological and analytical materials, references and recommendations, make proposals;

 

4.0.3.

to study relevant experience of foreign countries, participate in the establishment of cooperation with relevant agencies and other bodies of foreign countries, international organizations, foreign legal and physical persons,as well as to participate in negotiations and preparation of  drafts of  international agreements;

 

4.0.4.

to participate in the submission of proposals on the accession of the Republic of Azerbaijan to international conventions in the relevant field;

 

4.0.5.

to participate in the preparation of proposals for the use of necessary telecommunication and postal networks, devices and facilities, suspension, restriction of use or application of special rules for the use of communication in emergency situations  and in the event of an emergency;

 

4.0.6.

to make  proposals for the  formation and implementation of the unified state policy for the development of the relevant field;

 

4.0.7.

to make proposals to create necessary conditions to meet the needs of government agencies, legal and physical persons for these services on the basis of wide use of communication services for the development of the relevant field;

 

4.0.8.

to submit proposals for personnel training, selection, appointment and dismissal of senior staff members and specialists;

 

4.0.9.

to participate in the preparation of proposals on the construction of facilities of national importance;

 

4.0.10.

to prepare proposals for issuing permits for the placement of ads in the postal items in accordance with established order;

 

4.0.11.

to represent the Ministry at the events in the relevant field on the instruction of  the management;

 

4.0.12.

to participate in determining the role of the relevant field for the formation of the information society;

 

4.0.13.

to participate in the preparation of proposals for trunk and local communication networks in the field of telecommunication;

 

4.0.14.

to prepare proposals for identifying the types and features of postal items;

 

4.0.15.

to make proposals for the implementation of public policy for the development of communication, telecommunications, satellite and postal services, as well as the development of the society;

 

4.0.16.

to participate in preparation of proposals on taking technical measures against cybercrime, as well as crime on virtual networks;

 

4.0.17.

to make proposals for making state decisions in the relevant  field;

 

4.0.18.

to exercise  other rights in accordance with the areas of activity as  provided  for in the legislation.

 

5.

Organization of the activity of the Department

 

5.1.

The structure and staff  number of the Department are approved by the Minister.

 

5.2.

Sectors of the department ensure that the functions of the department are performed properly in accordance with these Regulations;

 

5.3.

The Department is headed by head of department, who is appointed and dismissed by the Minister.

 

5.4.

Head of Department is personally responsible for the organization of work, carrying out the duties assigned to the department and exercising rights.

 

5.5.

Heads of sector to the Telecommunication Sector and Postal Sector are appointed and dismissed by the Minister.

 

5.6.

Heads of sector are personally responsible for the implementation of duties and exercising rights as set forth in these Regulations and assigned to them by head of the department;

 

5.7.

In the absence of the head of the department, his powers shall be exercised by one of the heads of sector in the prescribed manner.

 

5.8.

Other employees of the Department are appointed and dismissed by the Minister.

 

5.9.

Head of the Department:

 

5.9.1.

organizes the work of the Department, makes distribution of work between sectors, determines the responsibilities of employees of the department on the fields;

 

5.9.2.

gives instructions on issues arising from the activities of the Department to the bodies and requires their implementation;

 

5.9.3.

prepares the working plan of the Department and reports to the management on its implementation;

 

5.9.4.

organizes the preparation of duty instructions of employees of the Department, gives instructions to employees according to the duties and functions of the Department;

 

5.9.5.

controls proper performance of duties by employees of the Department, maintaining labour discipline and internal rules, as well as makes proposals to the management on involving them to the disciplinary action or awarding them;

 

5.9.6.

gives instructions to the employees of the department on fire safety regulations in the building of the Ministry and compliance with technical safety rules in working places;

 

5.9.7.

makes proposals on the improvement and encouragement of social and financial condition of employees working in the relevant field, reports to the management with presentation on the assessment and reproach of employees, as well as senior management working in the relevant field in accordance with the legislation;

 

5.9.8.

makes proposals to the management on the appointment and dismissal of employees to provide relevant bodies of the Ministry with highly qualified specialists;

 

5.9.9.

controls clerical work in the Department, bears responsibility for the provision of protection measures for state secrets;

 

5.9.10.

participates in the meetings of the Ministry’s Board, relevant meetings and sittings, submits for discussion the issues arising from technical and operational and development activities in the relevant field;

 

5.9.11.

represents the Ministry in higher authorities, other ministries, government agencies, international organizations, foreign countries on the instruction of the management and protects its interests;

 

5.9.12. 

manages timely and correctly implementation of work regarding the activity of the Department considered in these Regulations and bears personally responsibility for it; 

 

5.9.13.

represents the Department.

 

5.10.

The employees of the Department bear the responsibility for violation of these Regulations as envisaged by the legislation of the Republic of Azerbaijan.

 

5.11.

Each employee of the Department bears responsibility for confidentiality of data that is known to him and containing state or business secret in accordance with their duties and powers.